REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS A. Presentation of 2016 Audit Report and Comprehensive Annual Financial Report (referred by Administration/Finance) B. Presentation of Grant Checks by the City Council Grant Committee. Council Vice President Mary West, presenting to the following recipients: Boone Center, Inc. Community Living Community Council Emmaus Homes, Inc. Five Acres Animal Shelter Habitat for Humanity Saint Charles Parks & Recreation Foundation Councilmember Tom Besselman, presenting to following recipients: The Church of St. Charles We Love St. Charles Youth In Need Council President John Hanneke, presenting to the following recipients: Shelter Friends Sts. Joachim and Ann Care Services C. Update on Various Road Projects (referred by Administration/Engineering) D. Written and/or Verbal Messages from the Mayor
PUBLIC COMMENT A. Reading of Written Petitions, Memorials, and Remonstrances B. Public Comment Relative to Agenda Items C. Public Comment Relative to City Issues NOTE: To address the Council, please complete a speaker card and present to the City Clerk prior to the meeting.
RESOLUTIONS A. A Resolution Declaring Missouri Revised Statutes, 2000, Volumes 1 through 20 and Cumulative Supplements Surplus Property; and Authorizing Disposal by Recycling (Sponsor: John Hanneke) B. A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke)
BILLS FOR FINAL PASSAGE Bill 12236 An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget Amendment #9) (Sponsor: John Hanneke) Bill 12237 An Ordinance Repealing Ordinance No.17-114 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3) Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account with the St. Charles County Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: John Hanneke) Bill 12240 An Ordinance Authorizing Amendment Number 4 to the Contract with Aerotek, Inc. to Extend the Contract for the Existing Two Project Managers for the Engineering Department in an Amount Not to Exceed $98,120.00 for a Total Amount Not to Exceed $332,120.00 (Sponsor: Mary Ann Ohms) Bill 12241 An Ordinance Authorizing Change Order Number 1 to the Contract with Millstone Weber, LLC for the Harry S. Truman Road Reconstruction Project for Phase 2 in an Amount of $2,924,840.80, for Total Amount Not to Exceed $5,097,079.25 (Sponsors: Jerry Reese and Rod Herrmann) Bill 12242 An Ordinance Authorizing Change Order Number 1 to the Contract with Kolb Grading, LLC for the Fairgrounds Road Water Main Relocation Project in an Amount of $176,631.47, for a Total Amount Not to Exceed $1,016,331.87 (Sponsors: Tom Besselman, Vince Ratchford and Rod Herrmann) Bill 12243 An Ordinance Authorizing a Contract with JTL Landscaping, LLC for the Barthel to North Main Drainage Improvements Project in an Amount Not to Exceed $333,815.53 (Sponsors: Mary Ann Ohms and Rod Herrmann) Bill 12244 An Ordinance Authorizing a Cooperative Agreement for Landscape Installation and Maintenance By and Between the City of St. Charles, Missouri and SSM Health Care St. Louis for Roadside Beautification Improvements as Part of the First Capitol Drive Enhancement Project (Sponsors: Tom Besselman and Mary Ann Ohms) Bill 12245 An Ordinance Declaring the Land at 14 Marie Drive as Surplus Property and Authorizing Conveyance of the Property for Nominal Consideration (Sponsors: Dave Beckering and Rod Herrmann) Bill 12246 An Ordinance Authorizing Change Order Number 2 to the Contract with Concrete Strategies, LLC, for the 2016 Bridge Culvert Maintenance Project, Which Decreases the Contract by $7,286.16, for a Revised Total Contract Amount Not to Exceed $177,899.71 (Sponsors: Jerry Reese and Rod Herrmann) Bill 12247 An Ordinance Authorizing the Purchase of Properties Located at 1010 Chargene Street for $133,920.00 and 2360 West Clay Street for $193,227.00; Authorizing Closing Costs of Not To Exceed $5,000; Authorizing Acquisition of Right-of-Way and Easements Located at 2310 West Clay for $59,943.00; Approving a Real Property Purchase and Sale Agreement, Easement Acquisition Agreement and Related Documents; and Granting Continuing Authority to Execute Documents Necessary to Carry out the Intent of this Ordinance (Sponsors: Bart Haberstroh and Tom Besselman) Bill 12251 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and NT Home Builders, LLC for Guardrail Installation Along New Town Boulevard in an Amount Not to Exceed $28,313.00 (Sponsor: Rod Herrmann) Bill 12252 An Ordinance Amending Sections 400.110, 400.200.D, 400.290.D and 400.530.A of the Code of Ordinances of the City of Saint Charles, Missouri Pertaining to Accessory Structures (Sponsor: John Hanneke) Bill 12253 An Ordinance Amending Sections 400.240 and 400.710 of the Code of Ordinances of the City of Saint Charles, Missouri Pertaining to Loading Requirements (Sponsor: John Hanneke)
BILLS FOR INTRODUCTION Bill 12255 An Ordinance Authorizing a Parking Space Lease Agreement Between Fairgrounds, LLC and the City of St. Charles for the Lease of Parking Spaces at 1475 Fairgrounds Road for the St. Charles Senior Center (Sponsor: Jerry Reese) Bill 12256 An Ordinance Amending Chapter 225 of the Code of Ordinances by Amending Section 225.150 Pertaining to Weeds Over Certain Height (Sponsor: John Hanneke) Bill 12257 An Ordinance Authorizing a Contract with Top Ten USA, LLC for the Purchase of Network Infrastructure Equipment for the St. Charles School District WAN Upgrade in an Amount Not to Exceed $174,740.00 (Sponsor: John Hanneke) Bill 12258 An Ordinance Authorizing Acceptance of Public Improvements for Fountain Lakes Lot 5 and Authorizing Release of Security Related Thereof (Sponsor: Rod Herrmann)
ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION A. Discussion Relative to Rescheduling the September 12, 2017 Council Work Session due to the Missouri Municipal League Annual Conference being held on September 10-13, 2017 (referred by Council President John Hanneke)
CONSENT AGENDA A. Approval of Council Minutes 1. Regular City Council Meeting of July 11, 2017 2. Public Hearing of July 11, 2017 3. Administrative Hearing of July 11, 2017 4. Special Council Meeting of July 18, 2017 B. Approval of Council Committee Reports (none) 1. Approval of Council Committee Minutes 2. Approval of Council Committee Motions/Actions/Recommendations C. Receipt of Reports from Boards, Commissions, or Committees 1. Senior Citizen Advisory Commission Meeting of June 13, 2017 2. Housing Authority Meeting of May 16, 2017 3. Arts and Culture Commission Meeting of May 10, 2017 4. Arts and Culture Commission Meeting of June 28, 2017 5. Special Business District Advisory Board Meeting of June 1, 2017 6. Veterans Commission Meeting of May 8, 2017 7. Economic Development Commission Meeting of May 4, 2017 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – June 2017 2. Authorization to Fill Vacant Position in Police Department E. Approval of Contracts and Easements from $30,001 - $99,999 1. Supplemental Agreement No. 1 between the City of Saint Charles, Missouri and SWT Design, Inc. to Provide Additional Landscape Architecture Services for the Elm & 370 Interchange Enhancement Project in an amount not to exceed $51,105.00, total contract amount of $80,605.00 2. Acquisition of Mobile Home Claim Form, Replacement Housing Payment Form, Rental Subsidy Payment Form and Incidental Moving Expenses Form for the Purchase and Relocation of the Owner Christopher Lockhart, at 301 Oak Leaf Drive needed for the West Clay Rehabilitation East Improvements Project in the amount not to exceed $30,790.00 3. Second Renewal Contract with Ambius for Holiday Lighting and Decoration Services for Greater St. Charles Convention & Visitors Bureau in an amount not to exceed $75,000.00 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the Court Administrator of Monies Collected and Deposited during the Month of June 2017 3. Approval of Liquor License Application for Jessica Lynn Gilroy d/b/a: Pangea located at 3245 Rue Royale (1st Floor)
ITEMS REMOVED FROM CONSENT AGENDA G. Miscellaneous 2. Approval of Liquor License Application for David R. Campbell d/b/a: Little Hills Wine Shop located at 710 South Main Street
ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS A. Update from Council Liaisons on Boards/Commissions/Committees B. Written and/or Verbal Messages from the Council Members
REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS A. Presentation of 2016 Audit Report and Comprehensive Annual Financial Report (referred by Administration/Finance) B. Presentation of Grant Checks by the City Council Grant Committee. Council Vice President Mary West, presenting to the following recipients: Boone Center, Inc. Community Living Community Council Emmaus Homes, Inc. Five Acres Animal Shelter Habitat for Humanity Saint Charles Parks & Recreation Foundation Councilmember Tom Besselman, presenting to following recipients: The Church of St. Charles We Love St. Charles Youth In Need Council President John Hanneke, presenting to the following recipients: Shelter Friends Sts. Joachim and Ann Care Services C. Update on Various Road Projects (referred by Administration/Engineering) D. Written and/or Verbal Messages from the Mayor
PUBLIC COMMENT A. Reading of Written Petitions, Memorials, and Remonstrances B. Public Comment Relative to Agenda Items C. Public Comment Relative to City Issues NOTE: To address the Council, please complete a speaker card and present to the City Clerk prior to the meeting.
RESOLUTIONS A. A Resolution Declaring Missouri Revised Statutes, 2000, Volumes 1 through 20 and Cumulative Supplements Surplus Property; and Authorizing Disposal by Recycling (Sponsor: John Hanneke) B. A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke)
BILLS FOR FINAL PASSAGE Bill 12236 An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget Amendment #9) (Sponsor: John Hanneke) Bill 12237 An Ordinance Repealing Ordinance No.17-114 and Enacting a New Ordinance: (1) Authorizing the Establishment of Checking Accounts with Commerce Bank, N.A., and Designating Persons Authorized to Sign Checks; (2) Designating Enterprise Bank & Trust a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Convention Center Bank Account at Enterprise Bank & Trust, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City; and (3) Designating New Frontier Bank a Depository of the City of St. Charles, Missouri, Authorizing the Establishment of a Joint Bank Account with the St. Charles County Convention and Sports Facility Authority at New Frontier Bank, and Designating Persons Authorized to Initiate ACH Transfers or Sign Checks on Behalf of the City and Authority (Sponsor: John Hanneke) Bill 12240 An Ordinance Authorizing Amendment Number 4 to the Contract with Aerotek, Inc. to Extend the Contract for the Existing Two Project Managers for the Engineering Department in an Amount Not to Exceed $98,120.00 for a Total Amount Not to Exceed $332,120.00 (Sponsor: Mary Ann Ohms) Bill 12241 An Ordinance Authorizing Change Order Number 1 to the Contract with Millstone Weber, LLC for the Harry S. Truman Road Reconstruction Project for Phase 2 in an Amount of $2,924,840.80, for Total Amount Not to Exceed $5,097,079.25 (Sponsors: Jerry Reese and Rod Herrmann) Bill 12242 An Ordinance Authorizing Change Order Number 1 to the Contract with Kolb Grading, LLC for the Fairgrounds Road Water Main Relocation Project in an Amount of $176,631.47, for a Total Amount Not to Exceed $1,016,331.87 (Sponsors: Tom Besselman, Vince Ratchford and Rod Herrmann) Bill 12243 An Ordinance Authorizing a Contract with JTL Landscaping, LLC for the Barthel to North Main Drainage Improvements Project in an Amount Not to Exceed $333,815.53 (Sponsors: Mary Ann Ohms and Rod Herrmann) Bill 12244 An Ordinance Authorizing a Cooperative Agreement for Landscape Installation and Maintenance By and Between the City of St. Charles, Missouri and SSM Health Care St. Louis for Roadside Beautification Improvements as Part of the First Capitol Drive Enhancement Project (Sponsors: Tom Besselman and Mary Ann Ohms) Bill 12245 An Ordinance Declaring the Land at 14 Marie Drive as Surplus Property and Authorizing Conveyance of the Property for Nominal Consideration (Sponsors: Dave Beckering and Rod Herrmann) Bill 12246 An Ordinance Authorizing Change Order Number 2 to the Contract with Concrete Strategies, LLC, for the 2016 Bridge Culvert Maintenance Project, Which Decreases the Contract by $7,286.16, for a Revised Total Contract Amount Not to Exceed $177,899.71 (Sponsors: Jerry Reese and Rod Herrmann) Bill 12247 An Ordinance Authorizing the Purchase of Properties Located at 1010 Chargene Street for $133,920.00 and 2360 West Clay Street for $193,227.00; Authorizing Closing Costs of Not To Exceed $5,000; Authorizing Acquisition of Right-of-Way and Easements Located at 2310 West Clay for $59,943.00; Approving a Real Property Purchase and Sale Agreement, Easement Acquisition Agreement and Related Documents; and Granting Continuing Authority to Execute Documents Necessary to Carry out the Intent of this Ordinance (Sponsors: Bart Haberstroh and Tom Besselman) Bill 12251 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and NT Home Builders, LLC for Guardrail Installation Along New Town Boulevard in an Amount Not to Exceed $28,313.00 (Sponsor: Rod Herrmann) Bill 12252 An Ordinance Amending Sections 400.110, 400.200.D, 400.290.D and 400.530.A of the Code of Ordinances of the City of Saint Charles, Missouri Pertaining to Accessory Structures (Sponsor: John Hanneke) Bill 12253 An Ordinance Amending Sections 400.240 and 400.710 of the Code of Ordinances of the City of Saint Charles, Missouri Pertaining to Loading Requirements (Sponsor: John Hanneke)
BILLS FOR INTRODUCTION Bill 12255 An Ordinance Authorizing a Parking Space Lease Agreement Between Fairgrounds, LLC and the City of St. Charles for the Lease of Parking Spaces at 1475 Fairgrounds Road for the St. Charles Senior Center (Sponsor: Jerry Reese) Bill 12256 An Ordinance Amending Chapter 225 of the Code of Ordinances by Amending Section 225.150 Pertaining to Weeds Over Certain Height (Sponsor: John Hanneke) Bill 12257 An Ordinance Authorizing a Contract with Top Ten USA, LLC for the Purchase of Network Infrastructure Equipment for the St. Charles School District WAN Upgrade in an Amount Not to Exceed $174,740.00 (Sponsor: John Hanneke) Bill 12258 An Ordinance Authorizing Acceptance of Public Improvements for Fountain Lakes Lot 5 and Authorizing Release of Security Related Thereof (Sponsor: Rod Herrmann)
ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION A. Discussion Relative to Rescheduling the September 12, 2017 Council Work Session due to the Missouri Municipal League Annual Conference being held on September 10-13, 2017 (referred by Council President John Hanneke)
CONSENT AGENDA A. Approval of Council Minutes 1. Regular City Council Meeting of July 11, 2017 2. Public Hearing of July 11, 2017 3. Administrative Hearing of July 11, 2017 4. Special Council Meeting of July 18, 2017 B. Approval of Council Committee Reports (none) 1. Approval of Council Committee Minutes 2. Approval of Council Committee Motions/Actions/Recommendations C. Receipt of Reports from Boards, Commissions, or Committees 1. Senior Citizen Advisory Commission Meeting of June 13, 2017 2. Housing Authority Meeting of May 16, 2017 3. Arts and Culture Commission Meeting of May 10, 2017 4. Arts and Culture Commission Meeting of June 28, 2017 5. Special Business District Advisory Board Meeting of June 1, 2017 6. Veterans Commission Meeting of May 8, 2017 7. Economic Development Commission Meeting of May 4, 2017 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – June 2017 2. Authorization to Fill Vacant Position in Police Department E. Approval of Contracts and Easements from $30,001 - $99,999 1. Supplemental Agreement No. 1 between the City of Saint Charles, Missouri and SWT Design, Inc. to Provide Additional Landscape Architecture Services for the Elm & 370 Interchange Enhancement Project in an amount not to exceed $51,105.00, total contract amount of $80,605.00 2. Acquisition of Mobile Home Claim Form, Replacement Housing Payment Form, Rental Subsidy Payment Form and Incidental Moving Expenses Form for the Purchase and Relocation of the Owner Christopher Lockhart, at 301 Oak Leaf Drive needed for the West Clay Rehabilitation East Improvements Project in the amount not to exceed $30,790.00 3. Second Renewal Contract with Ambius for Holiday Lighting and Decoration Services for Greater St. Charles Convention & Visitors Bureau in an amount not to exceed $75,000.00 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the Court Administrator of Monies Collected and Deposited during the Month of June 2017 3. Approval of Liquor License Application for Jessica Lynn Gilroy d/b/a: Pangea located at 3245 Rue Royale (1st Floor)
ITEMS REMOVED FROM CONSENT AGENDA G. Miscellaneous 2. Approval of Liquor License Application for David R. Campbell d/b/a: Little Hills Wine Shop located at 710 South Main Street
ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS A. Update from Council Liaisons on Boards/Commissions/Committees B. Written and/or Verbal Messages from the Council Members